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How To clean Gmail

How To
How To gmail

1. Clean Up Your Google Drive and Photos

First of all, you need to find out how much space you use on Google Drive, Gmail, and Google Photos. Sign in to your account and go to Google's Drive storage page. Click “View details” under a pie chart to see the storage breakdown by platform.

2. Delete Huge Emails

Are you wondering which emails are eating up space in your Gmail mailbox? Then you need to log in to your account and follow our instructions:

  1. Click the downward facing triangle on the right side of the search bar to show search options.
  2. In the bottom-half of the pop-up window should be an option titled “Size.” Make sure the first field next to it says “greater than” and the last field says “MB.”
  3. Type the desired email size in the middle field.
  4. Click Search.

3. Block Unwanted Senders and Unsubscribe from Marketing Emails

If you receive a lot of promotional stuff, it would be not an easy task to clean Gmail and achieve Inbox Zero unless you unsubscribe from unwanted emails.

The unsubscribe email mechanism for Gmail cleanup is usually very simple. Just open the email, scroll down, and click the unsubscribe link. This link is usually very small to prevent accidental clicks. If it takes too much time to find it, press CTRL+F and search for the term “unsubscribe” in the body of the email.

4. Delete All Emails from Senders You Don’t Care About

Gmail has been around since 2004, which means that many of its earliest users, who were still in college when they signed up, now have children of high-school age. If you’ve been using Gmail for a long time, you’ve probably accumulated hundreds and thousands of emails from senders you no longer care about.

5. Create Custom Email Filters

Those who receive many emails on a daily basis need to clean Gmail inbox regularly to prevent them from piling on and gradually becoming unmanageable. If the idea of having to regularly clean Gmail inbox doesn't sound too appealing to you, we recommend you learn how to create filters in Gmail to automate certain time-consuming email management tasks.

This is how you can create Gmail filters:

  1. Open Gmail on a computer and log in to your account.
  2. Click the Down arrow in the search box at the top.
  3. Enter your filter criteria.
  4. Click Create filter.
  5. Choose what you'd like the filter to do.
  6. Click Create filter again.

6. Organize Emails with Gmail Labels

You can think of labels as a more versatile alternative to folders. Whereas a single message can belong to just one folder, it can have an unlimited number of labels assigned to it.

The most important advantage of label-based email systems like Gmail is that they make it easier to dynamically organize email messages based on your personal preferences. And since Gmail labels can be color-coded, they reduce inbox clutter by making it more scannable.

This is how to add labels in Gmail:

  1. Open Gmail on your computer and log in to your account.
  2. Scroll down the left pane until you see More. Click on it.
  3. Click Create new label and give it a name.
  4. Click Create.
  5. You can now add the newly created label to any email just by clicking on the Label as button and selecting it.

7. Delete Old Notes and Message History

Gmail is a versatile email client with many extra features that most casual users don't even know exist. One such feature is the ability to create Google Keep notes directly from Gmail, which may come in handy when you receive some important information and want to save it for later.

Even though Google Keep notes are so small that they barely make a dent in the Gmail storage limit, it's still a good idea to keep them organized by deleting old notes from time to time.

To delete old Google Keep notes from Gmail:

  1. Open Gmail on your computer and log in to your account.
  2. Click the Google Keep icon.
  3. Hover your mouse over any note you want to delete and click the three vertical dots.
  4. Click Delete.

8. Get Rid of Old Emails

Gmail gives its users plenty of storage space for email and attachments, which has one downside: some users never delete their old emails, allowing them to keep piling up until they run out of available storage space and become unable to receive any new emails.

If this bad habit sounds familiar to you, the best thing you can do is stop treating old emails as precious love letters from a tragically deceased lover and simply get rid of them. If you haven’t had the urge to open an email for several years, the chances are that you never will, so why allow it to steal valuable email storage space from you?

This is what you should do to clean up Gmail and get rid of old emails:

  • Log in to your account.
  • Click on the search bar.
  • Type “before:[date]” (replace [date] with an actual date) and hit enter.